Organizing Medical Records – Three Reasons to look at Outsourcing

Organizing Medical records, a crucial process in any legal case – especially medical malpractice, mass tort, and personal injury cases – can be time-consuming and cost-prohibitive. Outsourcing and offshoring the retrieval, organizing, and summarizing of these medical records can offer a cost-effective solution to law firms. This enables them to focus on key competencies such as understanding and preparing for litigation. Outsourcing, unlike self-organizing, is not time-consuming, facilitates the building of a strong case, and drives great revenue. 

Here are some of the reasons why outsourcing medical records are profitable:

1. Get medical records & summaries from experts

Firms that provide medical records management services employ a team of doctors, nurses, medical record retrievers, medical coders, and billers who come with multiple years of experience in reviewing and retrieving medical data. They are trained to provide quality and on-point medical summaries with 100% accuracy. By leveraging their expertise in preparing for cases, you will be able to get concise and clear summaries of the chronology of events in the patient’s medical history quickly. Convert these labor-intensive processes into a competitive advantage by employing experts. These experts help you organize records efficiently and call out the points that you need to make compelling and winning arguments in your cases.

2. Adherence to HIPAA and other guidelines

Every provider requires a HIPAA (Health Insurance Portability and Accountability Act) compliant authorization signed by the affected individual to provide permission for the release and use of his/her personal medical information. This can be a  time-consuming process. Records retrieving companies understand the regulatory norms and follow a streamlined, iterative process to obtain such authorizations. They gather and deliver appropriate information from any provider on behalf of their firm removing the burden off paralegal and in-house staff. What’s more, the in-house information security processes of these service providers are often much better than your internal security controls – with most of the service providers having accreditations such as ISO 27001. 

3. Efficient & Cost-Effective 

Outsourced medical records retrieval and organization give you a better quality output which makes search and access to highly complex medical information easy as well as secure. The labor arbitrage opportunity associated with offshoring can help you reduce costs by as much as 50%. By hiring an expert team through an offshore partner not only can you significantly reduce costs but get a customized solution that improves the quality of your litigation.  What’s more, you can get access to a workforce that is available round-the-clock.

Retrieving, organizing, and summarizing medical information can be one of the hardest parts of litigation preparation for Law Firms. The ability to convert huge volumes of medical records to compelling arguments in the courtroom requires strong knowledge of medical terminology and understanding of causes and impact of medication. By getting access to these skills through an outsourced partner, Attorneys can devote more time to case preparation, which in turn paves the way for great settlements.

To learn about how AcroDocz can help you navigate the challenges of case preparation while reducing total costs and improving the experience, please fill the form below and we will be in touch.


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